Build an AI-Assisted Sponsorship System for College Events
Use AI and modern tools to help college event organisers find relevant sponsors, reach the right decision-makers, personalise outreach, manage follow-ups, and track conversations.
4 weeks · Curated team · Cross-functional execution · AI-first
First cohort fee: ₹499 after selection
Limited seats. Every application is personally reviewed.Project Description
College event organisers often depend on personal contacts, generic sponsorship proposals, and unorganised follow-ups to find sponsors.
The selected team will build and test a practical sponsorship system that makes this process more structured, personalised, and efficient.
The project may include:
- Finding relevant companies and local businesses
- Researching potential sponsors
- Identifying the right people to contact
- Creating personalised sponsorship proposals and messages
- Managing outreach and follow-ups
- Tracking responses, meetings, and progress
- Using AI to improve research, writing, design, and automation
During online brainstorming meetings, every team member can share ideas and suggest improvements. The team will discuss and vote on the ideas, and the most useful and feasible ones will be implemented.
The goal is to build and test a useful system—not to guarantee that a sponsorship deal will close within four weeks.
What the Team Will Deliver
Four-Week Plan
Understand and Brainstorm
- Understand the college-event sponsorship problem
- Define the event, audience, and sponsor requirements
- Hold an online brainstorming meeting
- Allow every member to share ideas and improvements
- Discuss and vote on the most useful ideas
- Finalise responsibilities and project milestones
Build the System
- Create the sponsor database
- Design the sponsor-matching process
- Build the tracking system or basic tool
- Create proposals, presentations, and outreach templates
- Use AI to improve research and personalisation
- Implement the selected ideas from the team discussion
Test and Execute
- Review and shortlist relevant sponsors
- Personalise outreach for selected companies
- Test messages and follow-up workflows
- Track responses and improve the system
- Fix gaps in the tool, content, or process
Improve and Present
- Complete follow-ups
- Analyse outreach and responses
- Improve the final system
- Document each member's contribution
- Present the project, process, results, and learnings
Open Roles
Project Manager
- Coordinate the team and online meetings
- Assign and track responsibilities
- Organise brainstorming and voting
- Maintain timelines and milestones
- Identify blockers and keep the project moving
Software Developer
- Build the sponsor database or tracking system
- Create simple workflows or automation
- Connect required tools or APIs
- Test and improve the working system
AI and Automation
- Identify useful AI tools for each task
- Improve research and sponsor matching
- Create personalisation and automation workflows
- Help the team use AI effectively and responsibly
UI/UX Designer
- Design the structure and flow of the system
- Create simple wireframes and interfaces
- Make the tool easy to understand and use
- Test and improve the user experience
Graphic Designer
- Design the sponsorship proposal
- Create presentation and campaign visuals
- Maintain visual consistency
- Prepare final project presentation assets
Marketing
- Understand the event audience and sponsor value
- Research relevant industries and companies
- Help define sponsorship packages
- Support positioning and campaign strategy
Sales and Outreach
- Find suitable decision-makers
- Prepare and send personalised messages
- Manage follow-ups and responses
- Track interest, objections, and meetings
Content Writer
- Write sponsorship proposals and emails
- Create LinkedIn and outreach messages
- Personalise communication for different sponsors
- Document the project and final outcomes
How Team Decisions Will Work
- Team members share ideas during online meetings
- Everyone gets an opportunity to explain their suggestion
- Ideas are discussed based on usefulness, effort, and four-week feasibility
- The team votes on the strongest ideas
- Selected improvements are added to the project plan
- Final decisions must remain aligned with the project goal and timeline
What You Will Experience
Time Commitment
Who Should Apply
Apply if:
- You learn independently
- You take responsibility for your work
- You can commit consistently for four weeks
- You are comfortable sharing and discussing ideas
- You can respect team decisions
- You are comfortable figuring things out
- You want to use AI for practical execution
- You communicate and contribute to a team
- You want to build something worth showing
This may not be suitable for you if:
- You only want a certificate
- You expect continuous handholding
- You are not ready to commit time every week
- You need regular reminders
- You are unwilling to collaborate or accept team decisions
- You are unlikely to complete your responsibilities
Selection Process
Submit the application form
Share your resume and previous work
Applications are reviewed personally
Shortlisted applicants attend a short interview
Final roles are assigned based on skills, interests, availability, and team fit
Selected students pay the ₹499 cohort fee
The project begins after the team is finalised
Apply to Join the Project
Build something practical, work with people outside your usual circle, and create proof that you can contribute inside a real team.
₹499 after selection · Limited seats · Four-week commitment